For Washington law firms
We put Washington trust accounting requirements through rule-by-rule scrutiny: what each requires, how it applies, and how the software must enforce it. That work is built into deterministic code—explicit calculations and controls, not AI judgment calls about whether the numbers reconcile.
Deterministic means the same recorded inputs, evaluated under the same rules, produce the same result. CleanBooks calculates trust balances in whole cents and reconciles them as of a specific date. The result comes from the records and the rules—not an estimate or a generated explanation.
Monthly three-way reconciliation compares the bank statement, adjusted for outstanding checks and deposits in transit, with the trust books and underlying client and other separately identified balances. The bank side and the ledger side must both reconcile.
CleanBooks also checks individual client balances for shortfalls. One client’s positive balance cannot make another client’s negative balance disappear simply because the pooled account total looks right.
CleanBooks rejects entries that would mix business money with client funds.
Transfers from trust require approval, with supporting documents available to the reviewer.
Corrections preserve the original record. Supporting documents and approval records remain part of the history, so the work can be traced and examined.
Our test suite attempts to bypass application safeguards, insert trust entries without client or matter attribution, and alter protected records. It tests both the transactions that should succeed and the ones the system must refuse. Database-level safeguards provide another line of enforcement beneath the application.
That is the work behind our approach: requirements examined, controls translated into deterministic code, and safeguards challenged with adversarial tests.
Talk with us about your trust accounts, your monthly reconciliation, and the records behind each client balance. We will explain how our team and our software support your firm’s trust accounting responsibilities.